Implementing Home-Based Coding: Strategies for Success

School

SUNY Westchester Community College**We aren't endorsed by this school

Course

Subject

Information Systems

Date

Dec 11, 2024

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Uploaded by CommodoreWallaby4245

Chapter 27Discussion 1a. Project CharterObjectives: Mercy Health System aims to address its 20-25% coder vacancy rate by implementing a home-based coding system. This initiative will help reduce account receivables and ensure smooth billing operations.Deliverables:1.A secure home-based system for coders.2.Training materials for remote work.3.Documentation of remote work policies.High-Level Activities:1.Analyze the current workflow and coder needs.2.Select and implement secure remote access tools.3.Recruit, train, and onboard coders for remote work.4.Launch the system and monitor its performance.Assumptions and Constraints:Assumptions: Coders are interested in remote roles, and the system will comply with healthcare regulations.Constraints: Limited budget and tight timeline.Schedule and Costs:Timeline: 6 months for full implementation.Estimated Costs: $200,000 for technology setup, training, and system monitoring.b. Roles and ResponsibilitiesThe project will have a clear organizational structure:Project Sponsor: Mercy Health System executives oversee funding and approval.Project Manager: Manages tasks, schedules, and communication.IT Team: Sets up and secures remote access systems.HIM Managers: Ensure coders follow medical standards.Coders: Provide input and test the system.HR: Manages recruitment and retention strategies.

c. Project Task ListTaskPredecessorResourcesEffort (hours)Analyze current processesNoneHIM Managers, Project Manager 20Select remote tech toolsProcess analysisIT Team30Implement remote systemTech selectionIT Team50Train codersSystem setupHIM Managers, HR40Launch and monitor system Training complete All Teams30d. Project RisksRiskProbabilityImpactContingency PlanResistance from coders MediumHighOffer incentives and flexible training.Data breachesLowHighUse encrypted VPNs and strict protocols.System downtimeMediumMedium Have IT on standby for quick fixes.Budget overrunsMediumHighSet aside extra funds for unexpected costs.

Discussion and questions 2a . A good chargemaster review starts with a detailed look at current practices, analysis of data, and making needed updates. This ensures correctcoding, billing, and pricing. It requires careful research and review to get it right.b. Facilities ManagementThe facility manager's job is to keep the building running smoothly. This includes daily inspections and handling both planned and unexpected repairs.Planning, Design, and ConstructionOnce a project is finished, this team reviews it with stakeholders. They also provide updated maintenance instructions to the operations team.c. The project sponsor can vary by project type. For example:A government project might have a state official as the sponsor.An IT project could have the Chief Information Officer as the sponsor.To find stakeholders, look for people directly involved, like team members or the client, and those indirectly affected by the project.d. Facilities managers ensure the company’s buildings are in good condition. They also look for ways to save money and improve efficiency.e. Even well-written policies need regular reviews. It's good practice to check them every two to three years to keep them accurate and relevant. Policies may need updates to meet changing rules or business needs.f. High-quality training materials, like charge guidelines, position papers, and manuals, should be clear and easy to understand. Good training is available both online and in-person, making it accessible to everyone.

Review quiz1. C2. A3. d4. B5. c6. b7. c8. d9. c10. c11. b12. d13. d14. b15. c16. c17. c18. c19. a20. d.21. a22. d23. a24. c

Research assignmentThe Digital Project Manager (DPM) website helps project managers with tools, tips, and resources:Free and Paid Content: Free articles and templates; paid options offer workshops and advanced templates.Best Practices: Guides on team management, Agile methods, and using tech tools like AI.Software Advice: Reviews of tools like Asana and Zoho Backstage.Events: Lists conferences like Global Scrum Gathering and PMI Global Summit for networking.Community: Webinars and forums for connecting with others.