Week 8 Research Project Essay and Discussion Contract Administration

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School

Villanova University**We aren't endorsed by this school

Course

CTM 120

Subject

Management

Date

Jan 5, 2025

Pages

Uploaded by jeff82

G. McDowell | 1 Salary: $134,804.80 – $185,000 annually (Dependent on qualifications)Location: Fort Worth, TXPosition Summary:The Director of Purchasing oversees and directs the activities of the purchasing department including the planning, scheduling, monitoring, and quality assurance of all contracting and purchasing activities; staff supervision; and ensuring accountability and compliance with all pertinent laws, regulations, agency policies, and procedures.They will collaborate with other departments and leadership to identify and develop needs and requirements related to procurement in the areas of contracting, equipment, materials, products, and acceptable substitutions.Essential Functions and Responsibilities:The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.• Develop and implement procurement strategies for the organization that are in alignment with overall District strategies• Manage buying, contracting, warehousing and administration of department• Collaborate with internal stakeholders to ensure procurement activities align with overall business goals• Keep abreast of new legislation—in respect to federal and state laws, governing procurement and contracting, market trends and new technology affecting acquisition of materials, supplies, equipment, and services• Interpret and implement all laws, executive orders, and ordinances governing procurement and contracting• Ensure compliance with all state and federal requirements• Review complex and technical specifications related to or impacting procurement and procurement strategies• Coordinate all sealed bid projects for purchases and construction projects• Coordinate the performance and operations of department staff to obtain maximum productivity levels and compliance with TRWD policies and procedures

G. McDowell | 2 • Supervise contact with vendors to assure compliance with specifications, price, and delivery agreements, and expedite deliveries when necessary• Assemble information from a diverse field of sources• Provide training, guidance, and assistance to the purchasing and contracting staff in matters that pertain to their individual and combined operations• Supervise the preparation and distribution of bid invitations; supervise the tabulations of bids and quotes• Supervise the development of recommendations on lowest and best bid prices; ensure the competitive bidding process is followed through without a breach or failure• Provide guidance, direction, and supervision to the purchasing staff• Provide advice to management regarding vendor qualifications• Communicate timely with managers or administrative assistants regarding the progress or delays in supply orders or service requests• Assists auditors in annual review process as needed• Personnel budget assessment• Identify training budget needs• Performance review alignment• Job description review• Maintain familiarity with strategic District levels of service and continuous improvement monitoring and innovation efforts• Perform other duties as requiredRequired Experience:• Five (5) years of supervisory experience in purchasing or related field• Ten (10) years of experience in public purchasing, materials management or related fieldDesired Experience:• NoneRequired Education/Certification/License:• Bachelor’s degree in procurement, business administration or related field. A Master’s degree may be substituted for one (1) year of experience• Valid Texas driver’s licenseDesired Education/Certification/License:• NIGP Certified Procurement Professional, Certified Professional in Supply Chain Management, or similar certification

G. McDowell | 3 Success Factors/Job Competencies:• Establishing Focus: The ability to develop and communicate goals in support of the business’ mission• Providing Motivational Support: The ability to enhance others’ commitment to their work• Fostering Teamwork: As a team member, the ability and desire to work cooperatively with others on a team; as a leader, the ability to demonstrate interest, skill, and success in getting groups to learn to work together• Empowering Others: The ability to convey confidence in employees’ ability to be successful, especially at challenging new tasks; delegating significant responsibility and authority; allowing employees freedom to decide how they will accomplish their goals and resolve issues• Managing Change: The ability to demonstrate support for innovation and for organizational changes needed to improve the organization’s effectiveness; initiating, sponsoring, and implementing organizational change; helping others to successfully manage organizational change• Developing Others: The ability to delegate responsibility and to work with others and coach them to develop their capabilities• Managing Performance: The ability to take responsibility for one’s own or one’s employees’ performance, by setting clear goals and expectations, tracking progress against the goals, ensuring feedback, and addressing performance problems and issues promptly• Attention to Communication: The ability to ensure that information is passed on to others who should be kept informed• Oral Communication: The ability to express oneself clearly in conversations and interactions with others. Speaks clearly and can be easily understood• Written Communication: The ability to express oneself clearly in business writing• Persuasive Communication: The ability to plan and deliver oral and written communications that make an impact and persuade their intended audiences• Interpersonal Awareness: The ability to notice, interpret, and anticipate others’ concerns and feelings, and to communicate this awareness empathetically to others• Influencing Others: The ability to gain others’ support for ideas, proposals, projects, and solutions• Building Collaborative Relationships: The ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support

G. McDowell | 4 • Customer Orientation: The ability to demonstrate concern for satisfying one’s external and/or internal customers• Diagnostic Information Gathering: The ability to identify the information needed to clarify a situation, seek that information from appropriate sources, and use skillful questioning to draw out the information, when others are reluctant to disclose it• Analytical Thinking: The ability to tackle a problem by using a logical, systematic, sequential approach• Forward Thinking: The ability to anticipate the implications and consequences of situations and take appropriate action to be prepared for possible contingencies• Conceptual Thinking: The ability to find effective solutions by taking a holistic, abstract, or theoretical perspective• Strategic Thinking: The ability to analyze the organization’s competitive position by considering market and industry trends, existing and potential customers (internal and external), and strengths and weaknesses as compared to competitors• Results Orientation: The ability to focus on the desired result of one’s own or one’s unit’s work, setting challenging goals, focusing effort on the goals, and meeting or exceeding them• Stress Management: The ability to keep functioning effectively when under pressure and maintain self-control in the face of hostility or provocation• Personal Credibility: Demonstrated concern that one be perceived as responsible, reliable, and trustworthy• Flexibility: Openness to different and new ways of doing things; willingness to modify one’s preferred way of doing thingsPhysical Demands and Work Environment:The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Physical demands: While performing duties of job, employee is occasionally required to stand, walk, sit, and use hand to finger, handle, or feel objects, tools, or controls, reach with hands and arms, balance, stoop, talk or hear. Employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

G. McDowell | 5 • Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional fieldwork, including job sites or construction locations, that will expose the employee to weather conditions prevalent at the time.PROFESSIONAL SUMMARY Senior Procurement Specialistand Military Veteran with 13+years of proven experience in the United StatesNavy. Accomplished measurable results while leading teams of 50in a dynamic, fast-paced environment. Possess a comprehensive background in ordering, receiving, inspecting, storing, shipping, and issuing materials and cargo derived from conducting domestic and global military operations in the Middle East and Asia. Managed risk upon multiple lines to protect assets, property, and equipment valued over $1.5M while managing budgets up to $14M. Possess extensive knowledge in the management of government materials and developing asset and inventory management strategies. Career supported by a Master of Arts degree in Supply Chain Management.Negotiation SkillsContract NegotiationData AnalysisOperations Management Contract ManagementPolicy ImplementationBudget Management CommunicationMicrosoft Office Suite

G. McDowell | 6 PROFESSIONAL EXPERIENCECity of Houston Strategic Purchasing Department 2022 - 2024Senior Procurement Specialist/Senior Contract Administrator Managed over $50M complex bid proposals, contracts, and specifications for the purchasing of complex materials, professional services, and work services contracts for 40 departments within the City of Houston.Oversaw the timely award of contractual services in accordance with City compliance for over 500 contracts decreasing turnaround time by 10%.Executed 400 pre-bid meetings and explained specifications and standards to vendors and department representatives and City officials.Executed and facilitated over 500 bid invitations and bid openings were advertised. Interpreted, evaluated, and reviewed bids, contracts and proposals over $45M for conformance to specifications and for Minority/Women's Business Enterprise capabilities.Performed tasks related to overall contract administration, maintenance, and management of active contracts over $1M, compiling statistical data to facilitate current and future contract planning.Harris County Community Services Department2021 - 2022Procurement SpecialistControlled a $500K annual budget, processing 800 invoices with an average monthly billing amount of $40K with a 100% accuracy.Monitored and expedited over 3,500 purchase requests for completeness and adequacy of information; researched, obtained, solicited oral and written quotes, and developed a source list of over 150 responsible vendors.Initiated 80 quarterly audits on logistic services, reducing unauthorized expenses by 10%.Analyzed detailed reviews and approvals for 1,500 invoices, ensuring compliance with financial policies.Southwest Key Programs2019 - 2020Regional BuyerMaintained $1M in program generated purchase orders, ensuring

G. McDowell | 7 timely and accurate processing. Monitored and expedited over 1,000 requisitions and back-orders enhancing supply chain efficiency. Collaborated as a liaison with local programs in Houston/San Antonio/Elpaso and the accounting department to increase turnaround time by 10%Coordinated with the Corporate Procurement team to investigate problems with invoices such as receiving errors, price discrepancies, incorrect quantity, recouping $25K in assets.United States Navy – Various Locations 2007 – 2019Senior Procurement SupervisorLed, a team of 10 logistics specialists, achieving 100% accountability of $1.5M worth of assets. Developed and maintained 10 complex spreadsheets for financial reports detailing $500K worth of assets, expenditures, and inventory management for $8M worth of equipment; tracked obligations, expenditures and the flow of funds utilizing an organization-wide database and accounting system. Reviewed 250 portfolios, with an average billing of $25K per month, ensuring all invoices were accurate before processing and payment.Managed a $300K annual budget; processed 600+ invoices with an average monthly billing amount of $35K ensuring accuracy of payment processing.Executed 80 audits on housing units resulting in a 20% decrease in unauthorized use of expenses and maintained 100% accountability of $1.5M worth of line items.Purchasing AnalystStreamlined 1,500 purchase requests for completeness and adequacy of information; researched, obtained, solicited oral and written quotes, and developed a source list of over 100 responsible vendors.Balanced a $14M annual operating budget in support of 15 work centers employing over 12 personnel; managed over 600 administrative material requirements for supplies and property in support of staff requirements.Facilitated and monitored a $100K renovation to upgrade facilities for office construction projects and other facility improvements leading to a high level of quality production addressing issues with efficiency and attention to detail.Managed 7 purchase card accounts totaling $150K; negotiated 30 contracts valued at $500k and resolved all external and internal

G. McDowell | 8 customer service issues, ensuring all equipment, supplies, and commercial services followed administrative requirements.Item Control ManagerNovSupervised and led a work center comprised of 5 personnel, supporting 56 partnering work centers, in the processing of 2K piece parts valued at $500K; reduced repair turnaround time by 45%Led the monthly, quarterly and annual physical inventory as well as reconciling inventory discrepancies ensuring 100% accountability and zero discrepancies in accordance to regulations within the Supply Operations Manual.Developed changes to the inventory monitoring system which improved inventory levels by 90% for the Department of Defense.Managed over $45M repairable parts, across 8 repair sites, with zero losses or discrepancies by providing customers with detailed tracking of all repair and return assets throughout the repair cycle.EDUCATION Master of Arts, Supply Chain Management |American Military University – 2022Bachelor of Arts, Criminal Justice| American Military University – 2018 Graduate Certification, Contract Management | Villanova University – 2024Candidate, Graduate Certification, Government Contract Management | Webster University – 2025CERTIFICATIONSHazardous Material Control and Management Technician

G. McDowell | 9 Independent Duty Fleet Postal ClerkPurchase Card Program CoordinatorFinancial SpecialistNOTABLE AWARDS Navy and Marine Corps Achievement Medal (3)How does my resume make me a perfect candidate for the job posting above?