EMIS: Communication Management Plan

1 COMMUNICATIONS MANAGEMENT PLAN

1.1 Introduction

1.1.1 Purpose:

This plan will serve the purpose of defining how communication will flow throughout the project. The plan describes the planned and periodic communications that is essential between project team and stake holders. The communication plan will cover, oral and written communications as follows:

• Scheduling and occurrence of communications.

• The responsible person(s) for providing the information.

This Communication Management Plan will form an integral part of the Project Management plan of EMIs and will be used to provide guidance to the EMIS project.

1.1.1.1 Scope:

EMIS’ communication management plan will identify the procedures and processes involved in managing communication

The COO role is essential for project as they have insight into changes that DIL might adapt in future. As these changes impact the projects, therefore COO must ensure that the changes, if any, are implemented in such a way that benefits DIL as a whole. The COO will need information of how the scope of EMIS will be effected given a proposed change to make a decision.

Stakeholders for EMIS project

Stakeholders for this project are individual, inside and outside project organization who can impact or have impact from the project. However, for the purpose of communication plan, we will narrow the stakeholders to those who are critical for successful completion of project, therefore, key stakeholders. This includes top management of DIL, users of EMIS and so, therefore to keep them on board and their continuous buy-in is crucial, hence communication has to be planned for them.

EMIS CCB

The Change Control Board will review all the change requests during life of project and decide whether to approve or reject the change request. The CCB needs information to make sound decision making and their decision also needs to be communicated to the project team and other stake holders, therefore they will be part of communication plan of this

Status Reports

During the development and implementation of EMIS, status reports will be created that will be diverse and abundant. These will be created at regular intervals to provide critical information to EMIS’ project stakeholders regarding status and progress of EMIS. These reports will at least include the following:

 status on EMIS’ major activities

 Schedule status and progress

 Tracking Budget and costs incurred.

 Status of issues and risks

 Status of results of risk response and contingency plan implementations and status of reserves.

 Information on future or planned activities

In addition to these, the status reports will ensure that EMIS’ stake holders get progress updates on regular basis and are kept on board. This will help their buy-in on EMIS. The reports will have detail as per stake holder’s requirement enabling them to make informed decisions.

1.5 EMIS Communication Matrix

The table below provides details for the communication requirements for the project. 1.6 Standards for EMIS Communication

For the development and implementation of EMIS, DIL will employ standard DIL formats and templates for all formal communication in this