Summary: Practice Correspondences Report

Part 3:Practice Correspondences Report
Many practices have enjoyed double-digit growth for the past decade. During prosperous times, practice teams maintained reminders with a “that’s the way we’ve always done it approach.” As a veterinary consultant, I help almost every practice fix broken reminder systems.Most clinic still send reminders once or twice a month. Upgrade from once or twice monthly reminder schedules. When you send reminders once a month, responding clients typically make appointments within a week. . Rather than peaks and valleys, your goal should be to have consistency. Move to weekly reminders so you’ll see a steady flow of clients booking appointments, even cash flow, and less stress for staff and doctors.
Audit your veterinary

Also code vaccines so you know where the pet is in the booster series such as “FVRCP 1,” “FVRCP 2” and “FVRCP 3” for a kitten series and “FVRCP Adult” for a three-year adult cat vaccine. Check each vaccine’s administration interval because some may be given annually, every three years, or every six months such as Bordetella.
Spay and neuter
If you want pets to get spayed or neutered between 4 to 6 months of age, remind for this service. Most veterinarians vaccinate pets for rabies at 4 months of age. Ideally, you want to have clients schedule spay or neuter surgeries on the last puppy or kitten visit. If you use the “pediatric rabies” code, you can link it to a reminder for a spay or neuter. This reminder is sent 3-4 weeks after the rabies vaccine is given. The pet would be 5 months of age. The reminder helps clients remember this important surgical service before the pet turns 6 months old and could go into heat. You also capture future

Postcards: In some practical, reminder postcards are sent automatically, so there's no need to generate reports. Postcards are personalized to the pet's species and breed. Large and small format cards are available. You also can combine multiple pet reminders on one postcard. Client are more likely to let us reminding them the vaccine by using postcard.
E-mails: The optimal time to send e-mails is when clients are at their computers. If you send e-mails at the close of your business day, messages might get deleted in clients’ morning rush. The day of the week and time of day you send your e-mail reminders can significantly impact response rates.
Email, also sometimes written as e-mail, is simply the shortened form of electronic mail, a protocol for receiving, sending, and storing electronic messages. Email has gained popularity with the spread of the Internet. In many cases, email has become the preferred method of communication. As email has come into picture, the task of sending and receiving messages has become very easy. It also eliminates time delays and the other problem which you can face if the message will be delivered physically. It is used frequently in our day to day life now as it is very simple to