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The Pros And Cons Of Digitization

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Copyright issues have always been a challenge as it relates to digitization. According to Rosati, institutions which digitize their records and disseminate said information to their users must consider copyright-related issues before doing so (4). Bandi, Angadi and Shivarama all stated that copyright issues raise serious concerns and as such records managers must consider these issues before embarking on digitization (6). While digitization benefits an organization or records units in providing unlimited access to information, records managers must be vigilant when choosing materials to be digitized. According to Igbeka and Olga, digitization of paper-based materials is the re-production of someone else’s intellectual product. …show more content…

In view of this, if the records do not belong to an organization, the information professionals should seek permission before reproducing the documents. On the other hand, if the organization reproduce their own work this is not considered as a breach since they have intellectual rights to do so. Digitization as it relates to copyright issues can be hampered if records are not intellectually owned. Records managers can run into law suits if they are not aware of the origin of the records before they are digitized. According to Kastellec, it is the responsibility of records managers to ascertain the origin of each record within their custody (30). Kastellec further stresses the importance of ascertaining the source of the information and recommends that information professionals ask the following questions: Who are the creators? Was the material published or unpublished? and, Does the creator owns the intellectual rights to the material. These are very precarious questions that one should ask in an effort to be on the safe side because these questions will avoid any legal actions in the

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Having security basically means that the data is safe from unauthorised or unexpected access, modification or deletion of files. Due to the vast majority of files being stored on a form of electronic device in the modern world, it is the job of the company, in this case Tesda, to ensure that access is limited to certain individuals and that they pose no threat to the company. Although there are many ways of accessing this information illegally, Tesda should concentrate on protecting against the most common types like viruses and system failure etc. Ensuring that there is a backup server is essential as this information is what keeps the business running and losing it will have a massive impact on them. Within Tesda, it will be the role of the management to assess who should and shouldn’t be granted access to particular bits of information and whether or not they will have it as read only or being able to edit the document.

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525 Words | 3 Pages

Many people in the company need access to data to help them do their job better. The main questions revolve around who needs what data, and who chooses what data gets to be shared. Looking at all the pieces, as well as the IT and information assets, the governance of the data belongs to a data owner (Khatri & Brown, 2010). The main questions to be answered must include who is the data owner? Who is responsible for data quality?

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“The special properties and technical complexity of digital evidence often makes it even more challenging, as courts find it difficult to understand the true nature and value of that evidence (Boddington, 2015)”. It’s not uncommon for innocents to be convicted and guilty people acquitted because of digital evidence (Boddington, 2015). However, other factors can also affect the validity of the evidence, including: failure of the prosecution or a plaintiff to report exculpatory data; evidence taken out of context and misinterpreted; failure to identify relevant evidence; system and application processing errors; and so forth (Boddington, 2015). “There is a perception, largely undeserved, that digital evidence somehow alters the true nature of the original evidence and is therefore unreliable. Presented properly, digital evidence is capable of being of tremendous assistance to the courts (Hak,

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Lunsford then reminds the reader adhere from dismissing library sources. The library and librarians can assist with sources such as: Catalogs, reference works and bibliographies (Lunsford). Lastly, the internet provides tools , a search engine and bookmarking are helpful to narrow down all the information. When using the internet generate reliable sources (Lunsford). The question to ask oneself is ,what is the "purpose of this topic", and what needs to convey to the readers?

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filing cabinet as it may be required in the future). Also, if it is of a confidential nature the record must be kept safe so the Data Protection Act is not breached. Files and records should be stored to comply with the regulations and company policies to ensure the safety of the documentation/data. Information must be securely stored so it can not be disclosed to third parties without the relative permissions. It is important because any data that is not secure can be used criminally, i.e. identify theft.

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These records are accessed whenever there are substances which could be hazardous to our health are being used, or when the information on the records need to be updated, so when legislation changes. Scientific data Scientific data should be archived in an inaccessible file either on the computer or on paper records, this could be in a lab office. This data could be accessed when it needs to be updated or for example in a court case where it needs to be proved that a substance is or is not something.

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If they are not directly involved in handling this specific case, they do not need the information in this file. 2) Make sure you verify a minimum of three pieces of

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Every organization is at risk for breach, but the difference between entities will be reflected in how they implement policies, procedures and corrective actions. For example, changes to the HIPAA rules regarding the accounting of health information disclosures expected this year have the potential to dramatically expand HIM and release of information (ROI) responsibilities and pose operational challenges. Every step within the release of information should be addressed through training, with these particular areas: front desk personnel, document identification and the pre-shipment validation. Finally, just prior to submission to the requester, release of information staff should always validate that only the uniquely authorized information has been included an that the information imported into the release of information process for disclosure belongs exclusively to that patient. If this is the case, the the release of information staff must implement and perform quality control measures to validate that another patient's information was not inadvertently imaged or indexed to the original patient's

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Lastly authors Sharma and Aggarwal state that “There are four major ethical priorities for EHRS: Privacy and confidentiality, security breaches, system implementation, and data inaccuracies.” (Jamshed, Ozair, Sharma, & Aggarwal, 2015). In the future paper records will become a thing of the past thus, better training and accountability from providers is an essential part to protecting patients EHR and confidentiality. Electronic

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We will not improperly use confidential information or property owned by others. We will not knowingly misrepresent ourselves or our intentions in any business dealings. We will protect the privacy rights of our associates, and we will insist that they do likewise. We will be good corporate citizens.

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A.1.b. Records and documentation. A.1.d. Support network involvement. A.2.a.

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Providing patients with a personal copy of their medical records places the patient in the security role. Asking the system to provide copies to a person or persons unknown is more complex. Asking the organization to electronically transmit information to an unknown site may require the organization on to verify the recipient can handle PHI. The risk of transmission error is significant. The patient may request only portions be sent.

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This includes creating, managing and following patient data. The American Health Information Management Association (AHIMA) defines information governance as “an organization wide framework for managing information throughout its lifecycle and for supporting the organization’s strategy, operations, regulatory, legal, risk, and environmental requirements.” In today’s healthcare system, it is more important than ever to know and understand how healthcare information is created, transferred and used. Due to the development of systems such as electronic health records and clinical decision support systems it is important that health information maintains its reliability and validity throughout its

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CO4507 Digital Forensic Investigation Introduction Nowadays digital devices are everywhere in our life’s helping peoples in many sectors and providing possibilities to them. By pronounce the term “digital devices” the majority of the peoples thinking the computers, smart phones, tablets and the cloud applications. Now the digital devices are important not only in our work environment, or for entertainment and educational reasons, but are important because we can use them as digital evidence. Any kind of technology that processes information can be used in a criminal way vise versa can be used as digital evidence in the court.

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Many potential clients are looking for assistance in obtaining the information they desire. Even if a client has access to the data, they need they may not have the human resources or ability to compile it into a useful format for themselves. Sometimes they may just need a second opinion from a professional about the information they already have. You’ll often find that the information a client requests is not the same thing as what they need.

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