Describe Different Types Of Business Documents May Be Produced And Format To Be Followed For Each.

escribe different types of business documents that may be produced and the format to be followed for each

A company will use different documents to communicate, transact business and analyze its productivity. Since most documents provide proof of organizations dealings, it is very important that they should be well written. Business documents will range from brief email messages to complex legal agreements, some documents will be well prepared by employees and business owners, while others would normally be drafted by professionals from outside the company, such as lawyers or accountants. The following are different types of business documents:

Emails and Memorandums – Co – workers typically use email to convey information to each other.

Version control involves a process of naming and distinguishing between a series of draft documents which lead to a final version, which in turn may be subject to further amendments.

Version control is very important for documents that undergo a lot of revision and redrafting and is particularly important for electronic documents because they can easily be changed by a number of different users. These changes may not be immediately apparent. Also knowing what version of a document you are looking at is important, such as if you are tying to find out which version of a policy is in force, or which version of a policy was in use at a particular time. Version control is also important if you are working on a collaborative document with a number of contributors and with frequent revisions.

The goal of document control is not to create extra work or build a government; instead it is put in place to put in place to protect the value of the content of documents and to enhance the usefulness of that content to the people in the organization who need to use it to do their work. Document control provides a framework for deciding how information is created in the organization and how it is managed once created. The purpose of a document control method is to

See if the document uses headlines or subheadings in a certain manner. A business document should only use one font style, but the size, bold and italics can help present information effectively. Also check that bulleted or numbered lists are formatted correctly and this would help the flow of the document.

Grammar and Spelling – Don’t overlook the basics of proper grammar and spelling. You should read sentences and paragraphs closely to make sure that the structure is logical, punctuation is complete and that the wording makes sense. If words are misspelled or misused in a business document this could look bad on the company, so it is vital that words are used in the right way and spelled in the right way.

Layout – You will need to take a close look at the layout of the overall document, you should run an eye over the pages, such as margins, text and illustrations. If the document will include graphs or charts, make sure that they don’t overlook the text and are formatted correctly. Also including enough space in a document is very important for readability and if the document includes the company logo, it is best to make sure that it is in the right