Officer Selection

To prepare an officer selection and training program for organization officers I chose to do it on the Scottsdale Honors Cotillion organization. Scottsdale Honors Cotillion is a tax-exempt public charity, which was created and initiated in 1965. This organization only allows Scottsdale city school female, senior students to participate, such schools would be Chaparral, Cactus Shadows, Arcadia, Coronado, Desert Mountain, Phoenix Country Day, Notre Dame Preparatory, and Saguaro High school. There are many guidelines in order to be considered for membership into this organization and such guidelines would include: having and maintaining a average overall GPA of a 3.0 or higher, continue as a full time student at your school, attend a chosen

Potential nominee candidates must have recommendations, written statements of qualifications from interested members, and recommendations from members who have reviewed written officer application forms from each member interested in office. Then the nominations committee members must review duties and qualifications of each office, which include goals, strengths, challenges, in the organization self- assessment report. If there is more than one candidate for an officer position then candidates must be required to give speeches about why the candidate is uniquely qualified for that particular position. Then nominations are done by ballet, instead of taking nominations from the floor, this organizations takes nominations by ballet. Each member is given a nominating ballet and will write the names of one or more candidates on it, the nomination committee then counts the ballets and writes a list of the new officers who won the popular vote for the president to read to the organization. After the nomination process is finished, members must vote on the newly proposed candidates, which is done by ballet voting with a slate of all officers appearing on one ballet that each member is given. Once ballets are all in and counted by the committee than the new officer is appointed into office

One position would be the President of the organization that has the duties of: presiding over meetings of the organization, facilitating executive board meetings, calls special meetings, prepares and report required, maintains contact with adviser, alumni, national organization and affiliated department or community partner. The president also represents he organization, serves as spokesperson, serves as secondary signatory on financial accounts, assists all executive officers, provides follow up to tasks, organizes executive board retreats, provides encouragement and motivation to members, represents organization at official functions in the best way, and remains fair and impartial during their reign. A vice president has the duties of assuming the duties of the president in their absence, directs constitutional updating and revisions, recruits new members, serves as ex- official member of standing committees, performs other duties directed by the president, remains fair and impartial, represents the organization at its best everywhere and anywhere, and serves as parliamentarian. The secretary’s duties would be obtaining appropriate facilities for organization events, keeping records of all members in the organization, keeping records of all actives held, preparing an amending with the president for all meetings, notifying all members of the meetings planned, preparing the