Unit 32: Provide Administrative Support For Meetings

Unit 32

Provide Administrative Support for Meetings Contents
AC 1.1 Describe the purpose of the meeting and who needs to attend: 3
AC 1.2 Explain why it is important to have a minimum number of attendees for a meeting: 3
AC 1.3 Explain ways to achieve maximum attendance at meetings 3
AC 1.4 Explain the access, health, safety and security requirements relating to meetings: 3
AC 1.5 Describe how to set up the resources needed for a meeting: 3
AC 1.6 Explain the responsibilities of the meeting chair and meeting secretary: 3
AC 1.7 Explain the difference between formal and informal meetings: 4
AC 1.8 Explain the legal implications of formal meetings: 4
References: 5

AC 1.1 Describe the purpose of the meeting and who needs to attend:
Purpose:

Participants must have the access to the subject matter in 360 degree angle. While giving access to the participants it must be take in to consideration about the safety of the user and security of the materials. Emergency first aid should be available in the meeting room.
AC 1.5 Describe how to set up the resources needed for a meeting:
Venue of the meeting must be booked having necessary time for the preparation to arrange the meeting. Budget constraint is one of the most important constraint, so fund should be available for arranging the meeting. Projector and sound system should be checked before starting the meeting. Automated machine for taking tea and coffee should be available in the meeting place. Before starting the meeting, all the participants must avail them.
AC 1.6 Explain the responsibilities of the meeting chair and meeting secretary: Chairperson: He is the key person of the meeting and has the right to finalize the decision. He collects the views from the floor and give final decision. He declares the voting outcome and can exchange his views. He clarifies the overall situation and gives a birds eye view over the