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Effective Written Communication For Public Service Personnel

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The Administration of Justice, according to Wikipedia, can be defined as the process by which the legal system of a government is executed. The presumed goal of such an administration is to provide justice for all those accessing the legal system. In this course, Effective Written Communication for Public Service Personnel, we focus on the importance of multiple forms of communication from the law enforcement perspective of the justice system. From the meaning and needs of effective communication, to oral and written communication techniques, writing reports, and possibly having to use those techniques in a court of law. This course breaks down the most basic forms of communication and teaches better, more efficient ways to communicate within …show more content…

These skills include the ability to read, write, and understand what is written, as well as to orally transmit and receive information (Pearson, pg. 6). Being able to understand the principles of verbal communication is imperative for law enforcement officers. Speaking as a correctional officer for the California Department of Corrections and Rehabilitation, 90% of my duties require me to effectively communicate verbally with not only law enforcement officials, but with the inmate population. Knowing my audience and their ability to understand what is being said to them is imperative. Within the inmate population, the communication process might have to be simplified or repeated for particular individuals to understand what is being said or what is needed from them. With other officers and supervisors, in emergency situations for example, statements and actions need to be clear and concise to get proper responses for certain circumstances. If a fight started within the prison among the inmates and I am the first responder, I need to provide distinct information over the radio to summon assistance to the area needed, while also giving verbal commands to all inmates to stop participating in the fight. If I could not aptly communicate what is needed from staff and inmates, I cannot effectively do my …show more content…

Having a strict file management system allows officers and law enforcement agencies to store, retrieve, and manage information which helps them work more efficiently. The more organized a file management system is, the easier it is to obtain and provide the information needed in the event that an incident go to court. Police reports, arrest records, criminal history, and crime statistics and just some of the data gathered and kept on file. Law enforcement agencies are usually up to date and records are kept on file through the use of computers, and depending on the department, also have paper records as a backup in the event of computer

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In the article “How to Give Orders like a Man” Deborah Tanner discusses the pros and cons associated with indirect versus direct communication. To communicate effectively, ideas must be portrayed clearly and concisely to ensure that tasks are completed properly and in a timely manner. While direct instruction will give the subordinate a clear understanding of the task, indirect communication will foster mutual respect and understanding between the subordinate and the superior. However, being fluent in both of these techniques will reap the most benefit and allow for the most efficient form of communication to take place.

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To maintain order and control over the general public to oversee that the law is being upheld, the various branches of the system must function with these same goals with detailed tactics and regulations that each member of the system engages with. Law enforcement and the courts both operate as sectors of the criminal legal system factory by following their set operational procedures to follow through with their production goals. To produce their goods, in the form of legal maintenance and order over citizens' engagement with the law, the branches of the criminal legal system exert the power provided to them through the language they are instructed to use in their operating procedures, just a factory would have set regulations to operate its machinery. The criminal legal system currently functions as a factory producing control over the general population, and while effective at its desired duties, at some point the factory must be critically evaluated to determine whether its standard operating practices are in place for the safety of the people, or for the power of the factory

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As a result, they actively participate in the continuing conversation within the criminal justice community, reflecting and influencing its norms, values, and power structures. More research in this area is required to enhance our understanding of how legal language affects decision-making and promotes justice within the legal profession. Through a closer examination of the function of legal briefs in representation and reception, scholars can gain important knowledge about the ways that legal language influences the criminal justice system. This study is crucial for improving the efficiency of legal communication, encouraging equity and fairness, and eventually achieving justice. Finally, communication and specific language serve as pivotal instruments within the criminal justice community, shaping discourse, influencing decision-making, and reflecting the values and norms of the legal profession.

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These types of changes would create significant change if fully implemented. As discussed, the open file system will test the integrity of the prosecutors work and leave little to no room for error and corruption. Better education for prosecutors will provide a better understanding of the consequences they face if misconduct is demonstrated. Finally, harsher penalties will strike fear into the prosecutors who consider applying corruption into the system.

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Within the criminal justice system there are several stakeholders such as law enforcement officials, prosecutors, juries and judges who play a critical role in the processes which are intricate to the justice system. These systems serve as a pendulum to balance the scale of justice so that no one side is unequal to the laws that are applied. Within this intricate system there are multiple steps that occur when processing felony charge(s) cases. These steps include the investigation, the arrest, arraignment, trial, sentence, and appeals (Nichols, n.d). The first step in maintaining justice involves law enforcement officers who are often the first responders when criminal acts are committed.

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There are three components that make up the criminal justice system – the police, courts, and correctional facilities – they all work together in order to protect individuals and their rights as a citizen of society to live without the fear of becoming the victim of a crime. Crime, simply put is when a person violates criminal law; the criminal justice system is society’s way of implementing social control. When all three components of the criminal justice work together, it functions almost perfectly. For a person to enter the criminal justice system, the process must begin with the law enforcement.

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