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Inf 410 Week 1 Project Management Research Paper

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Project Management Wendy Bondi INF 410 Sean Kenney September 29, 2014 There is no question that effective project management can predict the overall success of an organization. Project management is defined as essentially delivering a project requirement through the application of knowledge, skills, tools, and techniques to project activities. It is used by businesses of all sizes. It is also defined as a short term group activity that is designed to produce a specific service or product. The key individual overseeing the project is known as the project manager. Project managers are integral to steering the project and keeping it on track. The project manager is responsible for providing expertise and creating plans …show more content…

Despite the team members having a specific job to accomplish, they still are part of a larger group and work together collectively to deliver on the main objectives of the project. The main key in successful team building is not only building camaraderie amongst the team members, but also locating members that are skilled in delivering their specific task. In order to successfully reach your project goals, improve profitability and overall results, there are a few necessary elements to remain cognizant of. They include stating clear expectations to one’s team. It is important that the team understand what they are there for and what their tasks clearly are. It is also important that the team members fully understand the strategy that will be utilized and have the business goals defined for them. Finally, commitment on the part of the team members is critical. It is important that the team members perceive themselves as active contributors and understand that they are valuable to the team and project. This will further incite excitement and encourage the team members to collaborate and work harder towards their goals (Dyer, Dyer & Dyer, 2013). A work breakdown structure is also imperative to a project. This structure helps organize the team’s work into manageable sections. The project management body of knowledge assists in defining the work breakdown structure. The breakdown structure also defines the overall scope into smaller parts that a project team can better interpret. Firstly the project manager designs the project work breakdown structure by determining the major functional deliverables and dividing those deliverables into sub-deliverables and into smaller systems (Dyer, Dyer & Dyer,

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The project manager decides the work scope, schedule, and budget to agree with the customer. The project manager controls the project and ensures the budget and schedule with the customer. A risk assessment may assist with project organizational structures. These systems are designed for the individual’s needs. The matrix system aids in delegating responsibility and tasks to complete each project successfully.

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These factors are outlined as “Essential Conditions for Successful Team Performance” (Thompson 2011, p. 24). First, selection of team members is based on their knowledge, skills, and abilities. Second, all members are “highly motivated”, according to their annual performance evaluations. Lastly, the team sets their own deadlines and communication issues are minimal given the small group size and access to phone and email information.

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Project managers will meet appropriate requirements for professional education and experience, commensurate with position requirements. • Organization will monitor project performance and measure progress in terms of technical, financial, and schedule performance hold project managers and their sponsoring executives accountable for specific project results; and provide the system and tools necessary to analyze

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2.1 Definition of a Project “A project is a temporary endeavor undertaken to create a unique product, service, or result. The temporary nature of projects means that a project has a definite beginning and an end” (Project Management Institute, 2013) 2.2 Definition of Project Management According to the Project Management Institute (2013), “Project Management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. Project Management is accomplished through the appropriate application and integration of logically grouped Project Management processes” These processes are classified into five Process Groups which include Initiating, Planning, Executing, Monitoring and Controlling,

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A team is a selection of people who work collectively to achieve the organisations goals. In the team I work in we have our own individual targets but collectively work as a team to meet the overall team targets. 3.2 - Outline the characteristics of an effective team. The key characteristics of an effective team is having a common vision with clear goals and objectives, clear responsibilities and roles, understand the benefits of working together and have a commitment to the team’s success, the individuals needs to be accountable and have a commitment to their own success.

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In this environment, project managers are responsible for their projects and their own staff. When they take a shot at their projects also answer to them in an effective/line

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Build the trust level of the team: With the development of the team’s identity, members feel equally responsible to one another for the objectives and progress of the team. Identity of the team helps in overcoming a lack of effort and commitment and conflict between the goals of the team and the personal goals of the members. Handle team conflicts in a professional way: The conflicts among team members must be resolved wisely and at the right team. Reinforce who is responsible for the team’s success: Members of the team must be take complete responsibility of team’s success.

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INTRODUCTION The application of information, expertise, tools, and procedures to project activities to meet the project requirements is known as project management (PMBOK 2008). Alternatively, project management is the process in which projects are well-defined, planned, supervised, organized and conveyed such that the agreed features and requirements are fulfilled (APM BOK 2006). Success of IT projects is very much dependent on providing the anticipated product at the projected time, within budget, its desired performance levels, acknowledged by the client, offering at least the minimum agreed functionality i.e. meeting customer satisfaction, and delivering the promised benefits (Dalcher and Brodie, 2007).

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Members of the team are mutually committed to the goals and to each other. This mutual commitment also creates joint accountability which creates a strong bond and a strong motivation to perform. Without purpose and goals you cannot build a team. The purpose must be worthwhile and create a sense of doing something important together. The goals must be challenging and specific so that each member can understand how they contribute to the success of the team.

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With many-sided, tagged teams and/or skill sets, the project manager is the only person who can bring together all the things and take the charge for the success of the

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